A brick city hall building with white columns, surrounded by green trees, a manicured lawn, and decorative red, white, and blue bunting.

Government Records Management Solutions 

Efficiently manage government records with secure, compliance, and innovative Annex.com solutions designed to enhance your agency’s operational efficiency. 

Secure, Compliant Storage for Government Records 

Annex.com opens access to secure offsite storage and services tailored for government entities: 

  • Advanced Security: 24/7 surveillance, access controls, and climate-controlled environments safeguard critical records.
  • Compliance Assurance: Maintain adherence to federal and state regulations seamlessly.
  • Centralized Management: Access and organize records with a single, user-friendly platform. 
A man in a suit carefully sorts through files in a large filing cabinet, surrounded by rows of shelves filled with binders and documents in a well-lit office or archive.

Advanced Security For Your Government Records 

Facilities available through Annex are state-of-the-art with advanced security measures, including continuous surveillance, access controls, and climate-controlled environments to preserve the integrity of your records. 

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Manage Your Government Records with Annex.com 

Annex.com solutions cater to the unique needs of public agencies: 

Off Site Records Management

Utilize real-time inventory management, access controls, and compliance monitoring.

Archive Optimization

Free up space by securely transferring older records to offsite facilities.

Sensitive Data Security

Centralize the storage of classified data with advanced protections against unauthorized access. 

Secure Destruction Services

Ensure complete disposal of classified documents and outdated IT assets. 

Annex.com at Work in Government

Government Office Relocation 

Scenario: A government office is relocating and must securely transfer sensitive records while maintaining compliance with regulations.  

 

Annex.com Solution: Annex providers offer secure, offsite storage and digital transfer services to ensure a smooth and compliant relocation. Strategic provider’s inventory management systems and strict access controls maintain record security during the move.  

Three colleagues working in a modern office environment, with one unpacking books from a box while others organize papers and use a computer. The room includes bookshelves, desks, and a bright window with blinds.
Industrial paper shredding machine processing and compacting shredded paper into large bales in a factory setting. The machine is surrounded by stacks of compressed shredded paper, indicating a high-volume shredding and recycling operation.

Secure Destruction Services for Classified Documents 

Scenario: A government agency needs to dispose of classified documents and IT assets securely while adhering to privacy regulations. 

 

Annex.com Solution: Annex can provide access to environmentally friendly destruction services for paper and digital media. Audit trails ensure compliance and prevent unauthorized access.

Audit Support & Compliance 

Scenario: A government agency needs to maintain organized records for audit purposes and comply with regulatory requirements. 

 

Annex.com Solution: Annex offers secure offsite storage and digital archiving through it's strategic provider network, making records easily accessible for audits and ensuring regulatory adherence. 

A top-down view of three people sitting at a table, discussing documents with binders and a calculator in use. The table is white and surrounded by chairs on a gray textured floor.

Why Choose Annex.com to Help Manage Your Government Records?

Created by the innovative team at O'Neil Software, Annex.com provides a comprehensive platform to meet the unique needs of managing government records securely and efficiently.

 

  • Secure, Scalable Systems: Flexible solutions for small agencies or large  departments.
  • Operational Excellence: Enhance efficiency while reducing risks. 

  • Expertise You Can Trust: Decades of experience managing government records.

Frequently Asked Questions

Get answers to common questions about using Annex.com for government records management solutions.

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