Records Storage and Secure Destruction Solutions in Boston

Explore record center services in Boston, MA, and access the tools you need for efficient document management.

1. Healthcare & Research Institutions
With world-renowned hospitals and life sciences organizations, Boston’s healthcare providers rely on Annex.com for:

• HIPAA-compliant storage of patient records and lab data.
• Fast retrieval for audits, legal requests, or clinical access.
• Certified destruction of expired or redundant medical files.

2. Legal & Professional Services
Boston’s law firms and legal departments use Annex.com to manage complex case documentation by offering:

• Secure archiving of contracts, pleadings, and discovery materials.
• On-demand access to records for litigation or compliance.
• Shredding services for closed cases and outdated legal files.

3. Higher Education & Academic Institutions
From Harvard to local colleges, academic organizations benefit from:

• Long-term retention of transcripts, research data, and administrative documents.
• Quick document access for audits, accreditation, and HR needs.
• Secure shredding of files beyond their retention schedule.

4. Financial & Insurance Services
Boston’s financial firms and insurers rely on Annex.com for:

• Regulatory-compliant storage for financial records and client data.
• Audit-ready access for tax season or compliance reviews.
• Secure disposal of outdated or sensitive financial documents.

5. Government & Public Sector
City and state agencies in Boston trust Annex.com for:

• Storage of official records in compliance with Massachusetts public records laws.
• Access and delivery of documents for FOIA requests or internal review.
• Certified shredding to eliminate expired public and administrative records.

Boston businesses must comply with strict Massachusetts and federal regulations related to records management:

1. Massachusetts Public Records Law (M.G.L. Chapter 66)
Public agencies must retain and dispose of records in accordance with the state’s public access and retention policies.

2. HIPAA (Health Insurance Portability and Accountability Act)
Healthcare organizations must manage patient data in secure storage environments and destroy records in compliance with HIPAA retention standards.

3. Gramm-Leach-Bliley Act (GLBA)
Financial institutions must ensure secure storage and proper destruction of consumer financial records.

4. Massachusetts Data Security Law (201 CMR 17.00)
All businesses handling personal information of MA residents must maintain strict data security standards, including secure destruction protocols.

5. Federal Records Retention Laws
Depending on the industry, organizations must also adhere to SOX, FERPA, IRS, and other federally mandated retention timelines.

Annex.com helps Boston organizations meet regulatory standards while reducing administrative burdens and improving security.

1. Compliance-Ready Solutions
We support industry-specific compliance with HIPAA, GLBA, 201 CMR 17.00, SOX, and more.

2. End-to-End Services
From secure storage to certified shredding, Annex.com delivers complete lifecycle document support.

3. Transparent Pricing
Our straightforward pricing model offers predictability with no hidden fees.

4. Centralized Dashboard
Manage pickups, track inventory, and schedule shredding through a user-friendly platform.

5. Secure, Trusted Service Providers
Annex.com’s service providers in Boston follow NAID AAA Certification and best-in-class security protocols.

Contact Annex.com today to optimize your records management in Boston, MA with security, compliance, and convenience.