Records Storage and Secure Destruction Solutions in New York City

Explore record center services in New York City, NY, and access the tools you need for efficient document management.

1. Legal Services

As the legal epicenter of the U.S., NYC is filled with law firms and legal departments that require meticulous records management for case files, contracts, and client documentation. Annex helps legal professionals:

• Meet strict compliance standards for document retention.
• Ensure quick and secure access to case-critical records.
• Streamline workflows with centralized storage and retrieval.

2. Healthcare and Life Sciences

With leading hospitals and research institutions, NYC’s healthcare sector generates vast amounts of sensitive patient and research data. Annex delivers:

• HIPAA-compliant storage and retrieval solutions.
• Secure scanning and digitization for patient records.
• Reliable support for audits and compliance reviews.

3. Financial Services

From Wall Street firms to regional banks, NYC’s financial institutions manage critical records that require the highest level of security. Annex provides:

• Long-term storage for financial statements, contracts, and transaction records.
• Quick retrieval options to support regulatory audits.
• Centralized access for multi-location teams.

4. Real Estate and Property Management

The city’s booming real estate market depends on precise records management for contracts, deeds, and blueprints. Annex offers:

• Secure off-site storage for high-volume property records.
• Efficient cataloging and indexing for easy document retrieval.
• Scalable solutions to manage growing portfolios.

5. Media and Entertainment

As a hub for creative industries, NYC’s media and entertainment sectors often require storage for scripts, legal agreements, and production documents. Annex delivers:

• Climate-controlled storage for preserving sensitive materials.
• Organized digital backups for creative assets.
• On-demand retrieval for time-sensitive projects.

6. Education and Nonprofits

NYC’s universities and nonprofit organizations generate records tied to research, donor relations, and compliance. Annex supports these institutions with:

• Centralized solutions for managing archival materials.
• Scalable options for temporary or long-term storage.
• Budget-friendly plans tailored to nonprofit needs.

1. New York State Archives Retention Schedules

The New York State Archives issues retention schedules applicable to various government entities, detailing the minimum periods records must be maintained. These schedules apply to records in all formats, including electronic. Records involved in audits or legal actions must be retained until the completion of these processes, even if their standard retention period has lapsed.

2. New York Department of Financial Services (NYDFS) Cybersecurity Regulation (23 NYCRR Part 500)

This regulation mandates that covered entities implement policies for the secure disposal of nonpublic information no longer needed for business operations, unless retention is required by law or regulation. The goal is to protect sensitive data from unauthorized access during disposal. 

3. New York City Administrative Code on Biometric Identifier Information

Effective July 9, 2021, this code regulates the collection, use, and retention of biometric identifier information by commercial establishments. Businesses must inform customers if biometric data is being collected and are restricted from selling or sharing this information. Proper disposal methods are required to protect biometric data. 

4. New York State General Business Law on Data Disposal

This law requires businesses to properly dispose of records containing personal information by shredding, erasing, or otherwise modifying the data to make it unreadable or indecipherable. Non-compliance can lead to legal penalties.

5. New York City Policies on Electronic Data Deletion

The city has established policies for the automatic deletion of data, retention of backup tapes, and destruction of obsolete electronic media to ensure secure disposal of electronic records.

Adherence to these regulations is crucial for businesses operating in New York to ensure compliance and protect sensitive information. You can learn more about federal regulations that affect the records and information management industry in our Complete Guide to Secure and Compliant Physical Record Keeping. 

In a city as dynamic as New York, managing records efficiently is critical to keeping your business ahead of the curve. Annex.com connects you with trusted records centers across NYC, offering unparalleled support for businesses of all sizes and industries. Here’s why businesses in New York City trust Annex.com:

1. Local Expertise, Global Standards
Annex.com partners with NYC-based records centers, ensuring you have access to services that understand the unique challenges of operating in the city. With compliance and efficiency at the forefront, our solutions meet both local and international standards.

2. Comprehensive Records Solutions
From secure off-site storage to rapid retrieval and document shredding, Annex.com provides end-to-end services to simplify your records management. Whether you’re storing legal files in Midtown or medical records in the Bronx, we’ve got you covered.

3. Transparent Pricing
With Annex.com, there are no surprises. Our transparent pricing structure allows you to compare options and make the best choice for your budget. Access clear quotes for storage, retrieval, and destruction services, all from one convenient platform.

4. Compliance Made Easy
Staying compliant with New York’s complex records retention and destruction regulations is effortless with Annex.com. We work with providers who are well-versed in federal, state, and city-specific laws, giving you peace of mind and reducing your legal risk.

5. Time-Saving Convenience
In the city that never sleeps, time is your most valuable resource. Annex.com streamlines your records management with a centralized dashboard that allows you to order, track, and manage services anytime, anywhere.

6. Secure and Reliable Services
Your records are your company’s lifeline, and we take their safety seriously. Annex.com’s partners are equipped with state-of-the-art facilities and adhere to strict data security standards, including HIPAA, SOC, and ISO compliance.

7. Support Across Industries
Annex.com caters to a wide range of industries, from finance and legal to healthcare and government. No matter your sector, our tailored solutions are designed to meet the unique demands of your business.

Manhattan
10001, 10002, 10003, 10004, 10005, 10006, 10007, 10009, 10010, 10011, 10012, 10013, 10014, 10016, 10017, 10018, 10019, 10020, 10021, 10022, 10023, 10024, 10025, 10026, 10027, 10028, 10029, 10030, 10031, 10032, 10033, 10034, 10035, 10036, 10037, 10038, 10039, 10040, 10128

Brooklyn
11201, 11203, 11204, 11205, 11206, 11207, 11208, 11209, 11210, 11211, 11212, 11213, 11214, 11215, 11216, 11217, 11218, 11219, 11220, 11221, 11222, 11223, 11224, 11225, 11226, 11228, 11229, 11230, 11231, 11232, 11233, 11234, 11235, 11236, 11237, 11238, 11239

Queens
11354, 11355, 11356, 11357, 11358, 11359, 11360, 11361, 11362, 11363, 11364, 11365, 11366, 11367, 11368, 11369, 11370, 11372, 11373, 11374, 11375, 11377, 11378, 11379, 11385, 11411, 11412, 11413, 11414, 11415, 11416, 11417, 11418, 11419, 11420, 11421, 11422, 11423, 11426, 11427, 11428, 11429, 11432, 11433, 11434, 11435, 11436

Bronx
10451, 10452, 10453, 10454, 10455, 10456, 10457, 10458, 10459, 10460, 10461, 10462, 10463, 10464, 10465, 10466, 10467, 10468, 10469, 10470, 10471, 10472, 10473, 10474, 10475